Director of Academic Advising - Job at Lane Community College in Eugene, OR

Director of Academic Advising

Eugene, OR

Posted 13 days ago

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Job Description

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources: Jill Deneault, denaultj@lanecc.edu, 541-463-3970 Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240034
Job Title:	Director of Academic Advising
Applicant Notification:	Department Information Our Student Affairs Division, Enrollment Services Unit is seeking to hire a full-time Director of Academic Advising. This position demonstrates strong, thoughtful leadership and management of the Academic Advising Department employees in a unionized workplace. The incumbent coordinates activities in the Transfer Center in collaboration with college and university partners. The Director of Academic Advising works collaboratively across all college division on enrollment, retention and success initiatives. Search Information Provide all documents as requested. A resume may not take the place of any section of the application. Transcripts are required for this position at the time of application. See instructions below. Incomplete applications will not be considered.
Location:	Main Campus
Classification:	Director of Academic Advising
Position Type:	Management
Anticipated Start Date:	July 1, 2024 or Upon Hire
Salary/Wage:	Annual
Salary/Wage Range:	Starting Salary Range $75,460 - $81,812 (Management Salary Grade 16)
Salary/Compensation Statement:	Starting July 1st, a 3.09% COLA will be applied to Management Salary Grades. Making this position's annual starting salary range increase to $77,977 - $84,340. Our package includes a generous contribution toward medical, dental and vision insurance, long term disability as well as paid sick leave and vacation time. Lane Community College is considered a qualifying public employer for the purposes of the . Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the You may also view our online.
Grant Statement:
Working Schedule:	Full-time; Variable work hours based upon department needs; weekends, evenings and travel may be required. Generally Monday - Friday, 8:00 am - 5:00 pm.
FLSA:	Exempt
Position Status:	Permanent
Full/Part:	Full-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12552

POSTING TEXT

Posting Date:	04/17/2024
Closing Date:	05/14/2024
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	Masters Degree in Education, Educational Leadership Psychology/Counseling, Teaching or closely related field from a regionally accredited institution of higher education. Documented training in leadership and supervision.
Required Experience:	Three (3) or more years serving as an academic advisor in higher education. Three (3) or more years of supervisory or management experience. Demonstrated experience in budget development and management.
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	PhD in Higher Education. Leadership, Student Services/Development, Community College Leadership, Psychology/Counseling, or closely related field from a regionally accredited institution of higher education.
Preferred Experience	Experience as an Academic Advisor in a community, junior or career technical college. High-level supervisory experience with varied direct reports. Knowledge of and direct experience with EAB Navigate software as a back-end user. Documented training in conflict resolution, mediation or similar practices.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	The Director of Advising leads and oversees the creation of articulation agreements, and works closely with both managers and staff within the following areas in the Student Affairs Division: Recruitment & Admissions, Enrollment Services, Financial Aid, Testing, Center for Accessibility Resources, TRiO/TRiO STEM, Student Engagement, and Mental Health and Wellness, among others.
Essential Functions:	Supervision and Leadership Oversees and provides leadership to the advising team in a unionized workplace, including the timely hiring, training, and evaluation of advising staff Coordinates the activities of the Transfer Center in collaboration with Lane's transfer partners Supervises the Veterans advisor/s Develops and implements advising policies, procedures, and best practices Administrates EAB Navigate, the college's retention software Leads the creation of articulation agreements with external partners, in collaboration with the Academic Affairs Division, as appropriate Mediates and seeks appropriate solutions for interpersonal conflict and other challenges Develops and initializes plans for employee growth and improvement Fosters a positive and supportive work environment within the advising office Strategic Planning and Program Development Develops and implements strategic plans for the advising program aligned with the institution's goals and objectives Serves as a leader in the development and implementation of the institution's Strategic Enrollment Management Plan Design and coordinates academic advising programs, workshops, and initiatives to support student success and retention Collaborates with other departments and stakeholders to integrate advising services into broader student support initiatives Budget Development, Management, and Optimization Prepares annual budget proposals; develops, implements, and monitors annual budgets in alignment with organizational goals and priorities Conducts financial analysis and forecasting to inform budgetary decisions and resource allocation, including the preparation of quarterly reports Fosters a culture of fiscal responsibility and accountability within the department through training, communication and collaborative decision-making Data Management and Analysis Oversees the collection, analysis, and interpretation of data related to advising activities, student outcomes and program effectiveness Uses data-driven insights to evaluate advising practices, identify areas for improvement, and make informed decisions Prepares reports and presentations on advising metrics, trends, and accomplishments Collaboration and Cooperation Works with representatives of other colleges and universities on the development and refinement of articulation agreements Demonstrates a commitment to, and skills in successful cooperation and collaborations, both within the Advising Department and with other areas of the college Collaborates with academic departments, other student services, faculty, and campus resources to integrate and improve advising services and support student success initiatives Coordinates the representation of the advising program at campus events, meetings, and committees, advocating for the needs and interests of students and advisors Serves as a key leader in the development and oversight of New Student Orientation Professional Development and Training Provides professional development opportunities and/or training for advising staff to enhance their skills, knowledge, and effectiveness Stays current on trends, best practices, and regulations in academic advising and higher education, sharing relevant information with the advising team Supports the professional growth and advancement of advising staff through mentorship, coaching, and career development opportunities Engages in lifelong learning; personally pursues professional development, growth opportunities, and/or additional credentials to enhance one's leadership, knowledge or effectiveness Auxiliary Duties The incumbent will close out final reporting on the Title III grant, which concludes in September 2024 Ensure the implementation of the College's Affirmative Action and Equal Employment Opportunities concerning policies, goals, and timetables in assigned areas. Ensure staff development on diversity, inclusive climate, and respectful learning and working environment issues Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students Other duties as assigned Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities Duties are carried out respectfully, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status Must demonstrate an active concern for meeting the needs of students, staff, and the public
Supervision Statement:	Reports to and works under the Associate Vice President of Enrollment Management and Services
Physical Demands/Working Environment:	This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work safely.
Knowledge Skills and Abilities:	Knowledge of: Best practices in Academic Advising according to professional organizations like NACADA and current peer-reviewed research FERPA regulations, including best practices in meeting compliance standards in various contexts Requirements of: Associate of Arts Oregon Transfer (AAOT); Associate of Arts (AAT), Associate of Science (AST and AS), Oregon Transfer Module Requirements (OTM); Core Transfer Map (CTM); Associates of General Studies (ASG). Oregon Labor Law Skills and Abilities: Adaptability, flexibility, and prioritization of workload Technological proficiency in navigating various software, including but not limited to Google Suite, Microsoft Office Suite, and EAB Navigate Supervisory techniques in a unionized workplace Effective communication techniques, including de-escalation and conflict resolution To understand and carry out Lane Community College's commitment to student success, lifelong learning, and the needs of students, staff and the public To understand and carry out Lane Community College's mission and strategic agendas including College Learning Outcomes, cultural competency, and diversity Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes
Applicant Instructions:	Applicant Instructions Incomplete applications will not be considered. Ensure all employment and education dates are filled in. The CV/Resume may not take the place of any one section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - see instructions below. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional documents and letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Jill Deneault, deneaultj@lanecc.edu, 541-463-3196 How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm PST.
Transcript Instructions:	Transcripts are required In order to be considered for the position unofficial transcripts must be provided. Attach under "Optional Documents", fax, e-mail, deliver or mail to: Lane Community College Human Resources Posting#240034 Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: 541-563-3970 E-mail: denaultj@lanecc.edu
College and Division Information:	The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce.
Union Association:	Managers Working Agreement

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for women, minority, veteran and disabled candidates.

Job Summary

Company

Lane Community College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Associate Degree

Required Experience

3 years